When you receive a PDF document by email that you must sign, the process of printing out the file, signing on the dotted line with a pen, scanning the signed document and sending it back can be a rather tedious task. Fortunately, Apple has added the ability to electronically sign a PDF document using Preview, a program that comes preinstalled on every Mac running OS X Lion or later.
The steps involved to electronically sign a PDF using Preview on Mac are quite simple and will save you valuable time, especially if you have multiple documents, contracts, forms or other paperwork to sign. If you are worried that your virtual signature will look bad, rest assured that you can create your signature by using the trackpad or holding up your signature on paper to a Mac's built-in iSight camera.
The steps involved to electronically sign a PDF using Preview on Mac are quite simple and will save you valuable time, especially if you have multiple documents, contracts, forms or other paperwork to sign. If you are worried that your virtual signature will look bad, rest assured that you can create your signature by using the trackpad or holding up your signature on paper to a Mac's built-in iSight camera.
Click the “Sign” button on the toolbar and select “Add Signature” to add your signature to Adobe Acrobat Reader DC. If you need to add other information to the document, you can use the other buttons on the toolbar to do so. In this tutorial, I'll show you how to create a digital signature in Adobe Acrobat Reader DC and use it to sign and lock documents. If you need to install Acrobat Reader, you can download it for free.
How To Do A Digital Signature On A Mac
Steps to Electronically Sign a PDF Using Trackpad
- Open the PDF file you need to sign in Preview.
- Click on the Markup icon () and then the signature () icon.
- Click on Create Signature >Click Here to Begin. Draw your signature on the trackpad. Click any key when finished. Click Done.
- Click on the signature created to insert it into the PDF document. The signature can be moved or resized like a regular image.
Steps to Electronically Sign a PDF Using Camera
- Open the PDF file you need to sign in Preview.
- Click on the Markup icon () and then the signature () icon.
- Click on Create Signature >Camera. Sign your name on white paper and hold it to be visible to the camera. Preview will draw a virtual signature. Click Done.
- Click on the signature created to insert it into the PDF document. The signature can be moved or resized like a regular image.
Tips
- If you are using the trackpad to create your electronic signature, it is recommended that you look at Preview and go slow and steady with your finger to achieve the best result. For an even more precise signature, you can use an iPhone or iPad stylus, preferably one with a fine-tipped ending, to draw your signature on the trackpad.
- Signing a piece of white paper and holding it up to the camera is the easiest way of creating an electronic signature in Preview, although this method does not always yield the best results. The signature will appear inverted when you hold it up to your Mac's camera, but Preview will automatically ensure that it reads properly from left to right.
- You can create an electronic signature in Preview by following steps above even if you do not have a PDF document opened. By default, all electronic signatures that you create are automatically stored in a list on Preview so that you can insert them into future PDFs documents and other files without needing to repeat these steps. Preview can store multiple signatures at once.
- Apple also provides markup tools in the Mail app in macOS to create electronic signatures that can be directly inserted into your emails.
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Digital signatures identify/authenticate you as the document signer and allow document recipients to verify that no one has modified the contents of the document since you signed it. Signing, Encrypting and reading will vary depending on the applications that are involved.
A Digital ID certificate is required to create a digital signature. The most secure Digital ID are issued by a trusted Certificate Authority. Some of these Digital ID’s are on tokens and other are files that are imported into trust stores on your system or application.
Note: Adobe Acrobat Reader DC is used for signing pdf files that application can be downloaded by visiting the Adobe Website here.
Note: If you cannot download this application due to firewall permissions or It has not been cleared within your organization then you will need to do the needful and contact your companies IT team.
Note: If you cannot download this application due to firewall permissions or It has not been cleared within your organization then you will need to do the needful and contact your companies IT team.
Install adobe acrobat reader for mac. To sign a pdf document perform the following:
Step 1: Open or create your pdf in Adobe Acrobat
- In Adobe Acrobat Reader open or create the PDF you would like to sign.
- Click the Tools tab and then click under Certificates click Open.
- A new section will be appended to the top of your document called Certificates. Click Digitally Sign.
- Using your mouse, click and drag to draw an area where you would like the signature to appear. Once you finish dragging out the desired area, you will be taken to the next step in the signing process.
Note:In the example below I drew out a box area next to the Acmetek header (anywhere will do). Left mouse click > Drag a box > Release. - In the Sign with a Digital window, select by clicking on the digital signing certificate you would like to use, then click Continue.
Note: If there are No digital signing certificates available then click Configure New Digital ID > Use a Digital ID from a file. This will require you to browse to your Digital ID pfx/p12 file in order to import it.
Note:If you are totally lost and have no idea what a pfx/p12 file is refer to How to Import A Digital ID, Email, or Code Signing Certificate Into A Windows System? - In the Sign as page of the wizard this is where you get to customize how your pretty Signature is going to look.
Note: If you click Create you can customize the signature by adding pictures, and selecting what is added to the signature from the information that is pulled from the Digital ID. - Click Sign.
- After you click Sign you should get a pup up window to save your newly signed pdf file.
- After saving this file if you open it up you should now see your signature in the location you drew out for signing.
Congrats you have just digitally signed your pdf file.
If you are unable to use these instructions for your server, Acmetek recommends that you contact either the vendor of your software or the organization that supports it.
Adobe Support
For more information refer to Adobe
For more information refer to Adobe
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